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Special Meeting 2010-05-01

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Special Meeting on May 1, 2010 Next →
Location: SM Megamall, EDSA cor. Julia Vargas Ave., Mandaluyong City
Date: May 1, 2010
Time: 4:30pm - 9:30pm

Order of Business

  1. Proof of the presence of a quorum
  2. Reports
    1. 2010 Wikimedia Chapters meeting in Berlin
    2. Presentation of approved documents from the Securities and Exchange Commission
  3. New business
    1. First annual convention
    2. Official depository bank
    3. Membership fees
  4. Other matters
  5. Adjournment

Attendance

Attendees of Special Meeting on May 1, 2010

Board of Trustees

Present

Not present

Guests

Minutes

Proof of the presence of a quorum
It was determined that six out of nine members were present, and thus the presence of a quorum has been confirmed. The meeting was called to order at around 4:30 pm.
Reports
2010 Wikimedia Chapters meeting
Interim President Josh Lim presented the result of the meeting that was held in Berlin, Germany on April 16 to 18, 2010. Josh gave a presentation during the meeting that highlighted the journey of the organization in becoming an official chapter of the Wikimedia Foundation. Paolo Barazon was with him during the meeting. Lim also shared and provided the materials used at the conference, and urged members to come up with projects that could be presented to the Wikimedia Foundation for funding.
Presentation of approved documents from the Securities and Exchange Commission
Interim Vice President Jojit Ballesteros presented the approved documents from the Securities and Exchange Commission (SEC). The copies of the Articles of Incorporation, By-Laws and the Certificate of Incorporation was received by Jojit from SEC. Wikimedia Philippines became a non-stock, not-for-profit corporation on April 12, 2010 with Company Registration No. CN201005637 duly registered with the SEC.
New business
First annual convention
It was RESOLVED, to hold the first annual convention at the Pamantasan ng Lungsod ng Maynila, Manila and to elect the Officers of Wikimedia Philippines on May 15, 2010. (6-0 in favor)
Official depositary bank
It was RESOLVED, that Land Bank of the Philippines – Makati Business Center Branch shall be the official depositary bank of Wikimedia Philippines, Inc. (WMPH) (6-0 in favor)
Membership fees
It was agreed without any objection that the membership fees will be discussed at the first annual convention. (6-0 in favor)
Other matters
  1. Interstitial and auxiliary matters relating to preparations for the first annual convention;
  2. Other WMPH office matters such as WMPH's website and other government requirements to be accomplished;
    1. Application for a Corporate Community Tax Certificate (CTC) from the City of Manila.
    2. Application of a Business Permit in the City of Manila.
    3. Application for recognition as a non-governmental organization from the DSWD for national fund raising purposes (requirements provided at DSWD website - www.dswd.gov.ph) and the different methods of donation that that WMPH can employ.
    4. Application from tax exemption from the BIR.
    5. Opening of bank account (requirements provided at the Landbank website - www.landbank.com).
    6. Availing of the services of an external auditor.
    7. Creation of a website (www.wikimedia.org.ph) and corporate email.
    8. Setting up a business phone line, which for the time being will be a prepaid landline.
    9. Designing of business and membership cards, which shall follow the template already utilized by other WMPH chapters.
  3. The Board agreed to temporarily establish WMPH's mailing address at 1656 Saturno St, Paco, Manila 1007.
  4. Several proposed activities and projects were also discussed which include
    1. Establishing a Wiki Academy
    2. Wikimedia Caravan
    3. Publishing of Wiki articles in print or digital format
    4. Hosting of the Wiki Chapters meeting as early as 2012
    5. Networking with other local non-governmental organizations
    6. Building a foundation
    7. Official launching of Wikimedia Philippines in a college or university
    8. Holding a press conference or tapping newspaper of general circulation for media mileage
    9. Partnership with colleges and universities for their NSTP program
    10. Conducting of workshops/seminars
  5. Other proposed resolutions that will be drafted:
    1. Budget for Fiscal Year 2010 (April 12, 2010 to December 31, 2010) which shall include among others office supplies urgently needed for the operation of WMPH.
    2. Declaration of Policies and Guiding Principles for the organization
  6. It was also brought before the Board to follow-up with the Chapters agreement interim use of the Wikimedia logo.
Adjournment
The meeting was adjourned at around 9:30 p.m.

I hereby certify to the correctness of the foregoing.


(Sgd.) Joseph Ballesteros
Secretary designate


  • Approved on May 15, 2010.