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Resolution:Wiki Loves Monuments 2013 Project Budget

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Menu Wiki Loves Monuments 2013 Project Budget
Approved (8–0) on Dec 26, 2013

WHEREAS, last October 30, 2013, the Wikimedia Foundation approved with revisions the Wiki Loves Monuments Philippines 2013 grant proposal submitted by Wikimedia Philippines;

WHEREAS, the Grant Proposal Submission Process resolution provides for the passage of an appropriation upon receipt of the funds;

NOW THEREFORE, Be it RESOLVED, to adopt the following appropriation:

Section 1
The following sums or so much thereof, as may be necessary, are hereby appropriated out of the Wiki Loves Monuments 2013 grant endowed by the Wikimedia Foundation, Inc. (WMF) and the unused fund from the Philippine WikiConference 2013 grant for the implementation of Wiki Loves Monuments Philippines 2013 from September 1, 2013 to January 15, 2014:
I. Wiki Loves Monuments Philippines 2013
A. Prizes ₱134,000.00
1. First prize ₱ 30,000.00
2. Second prize ₱ 20,000.00
3. Third prize ₱ 10,000.00
4. Fourth to tenth prizes ₱ 21,000.00
5. Special prizes ₱ 10,000.00
6. Trophies and certificates ₱ 13,000.00
7. Souvenir photobook ₱ 30,000.00
B. Judging period ₱ 25,000.00
1. Meeting/Meals ₱ 15,000.00
2. Honoraria/Tokens ₱ 10,000.00
C. Awarding ceremony ₱ 83,000.00
1. Food catering ₱ 50,000.00
2. Venue rental ₱ 20,000.00
3. Audio/lighting equipment/Video coverage ₱ 3,000.00
4. Gallery display of finalists ₱ 10,000.00
E. Project management ₱ 38,000.00
1. Project management ₱ 15,000.00
2. Volunteers stipend ₱ 10,000.00
3. Supplies ₱ 3,000.00
4. Contingency Fund ₱ 10,000.00
Total ₱ 280,000.00

Section 2
The agreement entered into between the Wikimedia Foundation and the President on behalf of Wikimedia Philippines is hereby concurred. The conditions of the Grant agreement are hereby incorporated as part of this resolution. Project Lead Jenna Delos Reyes shall be responsible to the Board of Trustees and WMF for the proper reporting and accounting of the expenses not later than March 16, 2014.
Section 3
The Project Lead shall have the authority, subject to the requirements and conditions of the Grant agreement to realign any allocation as may be necessary for the implementation of the project, provided: the amount does not exceed Five Thousand Pesos (₱ 5,000.00), otherwise approval of the President and Treasurer must be obtained. Expenses without any explicit allocation may be charged against the Contingency Fund.
Section 4
If for any reason any part of portion hereof is found to be inconsistent with the Articles of Incorporation or By-laws, other sections not affected thereby shall continue to be in full force and effect.
Section 5
This Resolution shall take effect retroactively to cover the expenses already incurred.