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Resolution:2014 General Budget

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Menu 2014 General Budget
Approved (8–0; 1 abstention) on 25 June 2014

Be it RESOLVED, to adopt the following appropriation:

Section 1. The following sums or so much thereof, as may be necessary, are hereby appropriated out of the Annual Program Plan 2014 grant endowed by the Wikimedia Foundation, Inc. (WMF) for the general administration and enumerated projects of Wikimedia Philippines ("organization") for fiscal year 2014 and the unused funds from the Wiki Loves Monuments Philippines 2013 grant and General Operations 2013 grant, not otherwise already approved by WMF to be reallocated:

I. General Administration
A. Permits, licenses and taxes ₱ 17,000
1. Permits and licenses ₱ 10,000
2. Provision for tax ₱ 7,000
B. Office and storage facilities Rental ₱ 156,000
C. Office supplies ₱ 23,000
1. Printer toners ₱ 8,000
2. General office supplies ₱ 15,000
D. Professional fees and services ₱ 38,400
1. Independent auditor, bookkeeper ₱ 18,000
2. Outsourced admin services ₱ 14,400
3. Courier ₱ 6,000
E. Representation, transportation and fuel ₱ 48,000
F. Internet utilities load ₱ 17,900
1. Internet load ₱ 8,000
2. Domain hosting ₱ 9,900
G. Bank fees, remittance fees, check book ₱ 1,500
H. Business cards ₱ 3,000
I. General Administration Contingency ₱ 17,760
J. Annual Meeting ₱ 123,375
1. Venue ₱ 20,000
2. Food ₱ 15,000
3. Annual Report Publication ₱ 15,000
4. Podium rental ₱ 4,000
5. Supplies ₱ 3,500
6. Project management ₱ 15,000
7. Logistic support ₱ 5,000
8. Scholarships/Participation fund ₱ 40,000
9. Contingency ₱ 5,875
K. Asset acquisition ₱ 138,500
1. Automatic document scanner ₱ 25,000
2. Four-layer Filing cabinet ₱ 15,000
3. Working tables ₱ 10,000
4. Foldable/stackable chairs ₱ 15,000
5. Whiteboard ₱ 8,000
6. Bookshelf ₱ 10,500
7. Other office furniture ₱ 10,000
8. Laptop ₱ 45,000
Total for General Administration ₱ 584,435
II. Projects
A. Wikimedia meetings/conferences/seminars participation ₱ 411,840
1. Two (2) representatives to Wikimedia Chapters Conference ₱ 30,000
2. Two (2) representatives to Wikimania 2014 ₱ 204,240
3. One (1) each time to Other Wikimedia conferences/meetings ₱ 177,600
B. Philippine Wikimedia Communities ₱ 30,000
1. General fund ₱ 30,000
C. Wikipedia Rewards/merchandise ₱ 51,400
1. Manufacture of assorted Wikipedia merchandise ₱ 44,400
2. Shipping ₱ 7,000
D. Edit-a-thons ₱ 24,000
1. Food, supplies and incidentals ₱ 24,000
E. References ₱ 16,000
1. Kasaysayan – The Story of the Filipino People (10 vol. encyclopedia) ₱ 6,000
2. Other reference materials (dictionaries, language studies, etc.) ₱ 10,000
F. GLAM-Wiki Philippines projects ₱ 90,000
1. Wiki Loves Monuments Philippines Exhibit ₱ 80,000
2. General GLAM-Wiki Fund ₱ 10,000
G. General project fund ₱ 20,000
1. Project start-up fund/Microgrant Fund ₱ 20,000
Total for Projects ₱ 643,240

Section 2. The agreement entered into between the Wikimedia Foundation and the President on behalf of Wikimedia Philippines is hereby concurred. The conditions of the Grant agreement are hereby incorporated as part of this resolution.

Section 3. All project leads identified in the grant proposal, or as may be identified after the adoption of this resolution shall prior to commencing their project prepare a project proposal that outlines the project plan, implementation, reporting and accounting of the expenses of the project within the period prescribed in the succeeding section.

Section 4. The President and the Treasurer shall be responsible to the Board and WMF for the overall reporting and accounting of the expenses, respectively; in the course of implementing the grant on or before the deadlines prescribed in the agreement. Notwithstanding that:

a. The project leads identified in the grant proposal, unless changed by the Board and the grantees of the Philippine Wikimedia Communities general fund shall be responsible to the Board for the proper implementation of their respective projects and the reporting and accounting of their project's expenses, within forty-five days (45) days after its completion or within forty-five (45) days after the end of every calendar quarter if it is a continuously progressing project.
b. The grantees of the Project start-up fund and Microgrants shall be responsible to the Board for the proper implementation, reporting and accounting of their project's expenses, within thirty days (30) days after its completion or within thirty (30) days after the end of every calendar quarter if it is a continuously progressing project.

Section 5. Any agreement that creates an obligation, right or liability for Wikimedia Philippines in the course of implementing the projects as identified in the grant proposal or projects that may be created and funded by this appropriation, shall prior to its signing by the Project Lead or his designate, must have the clearance of the President.

Section 6. Any realignment in this Budget shall be subject to the requirements and conditions of the Grant agreement and other relevant guidelines.

Section 7. The appropriation of Sec. 1(II)(G)(1) for new projects not otherwise identified as a Microgrant, which may fund up to Three Thousand Pesos (₱ 3,000), shall require approval of the Board.

Section 8. If for any reason any part of portion of this resolution is found to be inconsistent with the Articles of Incorporation, By-laws, or Policies other sections not affected by it shall continue to be in full force and effect.

Section 9. This Resolution shall take effect immediately, retroactive to January 1, 2014.

Appendix