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Resolution:2013 Supplemental Budget

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Menu 2013 Supplementary Budget
Approved (8–0) on Nov. 24, 2013

WHEREAS, last June 12, 2013, the Wikimedia Foundation approved the Philippine WikiConference 2013 grant proposal submitted by Wikimedia Philippines, but such approval was withheld pending compliance of the chapter;

WHEREAS, on October 1, Wikimedia Philippines regained compliance status, which paved the way for the release of the fund, which was received on October 8;

WHEREAS, the Grant Proposal Submission Process resolution provides for the passage of an appropriation upon receipt of the funds;

NOW THEREFORE, Be it RESOLVED, to adopt the following appropriation:

Section 1
The following sums or so much thereof, as may be necessary, are hereby appropriated out of the Philippine WikiConference 2013 grant endowed by the Wikimedia Foundation, Inc. (WMF) for the implementation of the Philippine Wikimedia Conference 2013 from May 27, 2013 to July 31, 2013:
I. Philippine Wikimedia Conference 2013
A. Venue rental ₱ 53,000
1. Conference rooms ₱ 45,000
2. Internet access ₱ 8,000
B. Equipment rental ₱ 37,400
1. 25 Laptop units ₱ 30,000
2. 1 LCD projector ₱ 5,000
3. Two-way radios ₱ 2,400
C. Office supplies ₱ 4,300
1. Assorted supplies ₱ 2,500
2. Toner ₱ 1,800
D. Courier ₱ 4,500
E. Documentary stamp tax ₱ 300
F. Food ₱ 40,000
G. Facilitators allowance ₱ 10,000
H. Scholarships (Participation grants) ₱ 173,000
1. Fare of up to 10 Scholars from Metro Manila ₱ 2,000
2. Fare of up to 5 Scholars from Central Luzon and Calabarzon and Pangasinan ₱ 6,000
3. Fare of up to 15 Scholars from Bicol, Visayas and Mindanao ₱ 105,000
4. Accommodation of up to 20 Scholars ₱ 60,000
I. Organizing team expenses ₱ 37,500
1. Accommodation ₱ 22,500
2. Preparation and meeting expenses ₱ 15,000
J. Wikipedia Souvenirs ₱ 43,000
1. 100 pcs. Umbrellas ₱ 18,000
2. 100 pcs. Shirts ₱ 20,000
3. 50 Notepads of 50's ₱ 5,000
K. Banner ₱ 2,000
L. Contingency ₱ 5,000
Total for General Administration ₱ 410,000.00
Section 2
The agreement entered into between the Wikimedia Foundation and the President in behalf of Wikimedia Philippines is hereby concurred. The conditions of the Grant agreement are hereby incorporated as part of this resolution. Project Lead Emmanuel Ramirez shall be responsible to the Board of Trustees and WMF for the proper reporting and accounting of the expenses.
Section 3
The Project Lead shall have the authority, subject to the requirements and conditions of the Grant agreement to realign any allocation as may be necessary for the implementation of the project, provided: the amount does not exceed Five Thousand Pesos (₱ 5,000.00), otherwise approval of the President and Treasurer must be obtained. Expenses without any explicitly allocation may be charged against the Contingency Fund.
Section 4
If for any reason any part of portion hereof is found to be inconsistent with the Articles of Incorporation or By-laws, other sections not affected thereby shall continue to be in full force and effect.
Section 5
This Resolution shall take effect retroactively to cover the expenses already incurred.

Appendix