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Resolution:2013 Budget

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Menu 2013 Budget
Approved (7–0; 2 abstentions) on Oct 26, 2013

WHEREAS, last June 21, 2013, the Wikimedia Foundation approved with revisions the General Operations 2013 grant proposal submitted by Wikimedia Philippines, but such approval was withheld pending the compliance of the chapter;

WHEREAS, on October 1, Wikimedia Philippines regained compliance status, which paved the way for the release of the fund, which was received on October 8;

WHEREAS, the Grant Proposal Submission Process resolution provides for the passage of an appropriation upon receipt of the funds;

NOW THEREFORE, Be it RESOLVED, to adopt the following appropriation:

Section 1
The following sums or so much thereof, as may be necessary, are hereby appropriated out of the General Operations 2013 grant endowed by the Wikimedia Foundation, Inc. (WMF) for the general operations and projects of Wikimedia Philippines ("organization") for fiscal year 2013:
I. General Administration
A. Rent ₱ 46,000
1. Virtual office one year rental ₱ 24,000
2. Storage fees/rental ₱ 12,000
3. Provisions for Conference room/facilities usage ₱ 10,000
B. Professional/administrative services ₱ 32,000
1. External auditor ₱ 5,000
2. Bookkeeper ₱ 6,000
3. Secretarial services ₱ 15,000
4. Courier ₱ 6,000
C. Office supplies ₱ 54,000
1. General supplies ₱ 18,000
2. Printing of letterheads/envelopes ₱ 36,000
D. Representation expenses ₱ 20,000
E. Transportation/Fuel ₱ 20,000
F. Taxes and permits ₱ 20,000
1. Annual business registration/permits ₱ 10,000
2. Provision for taxes/penalties ₱ 7,000
3. 20 Booklets of Official Receipts ₱ 3,000
G. Equipment and Furniture ₱ 40,000
1. Sony HDR-PJ230/B Camcorder + Tripod ₱ 25,000
2. Steel storage cabinet ₱ 15,000
H. Publications ₱ 35,000
1. Annual Report ₱ 20,000
2. Five Year Strategic Plan ₱ 15,000
I. Webhosting/Domain renewal ₱ 12,000
J. Check books and bank charges ₱ 1,000
K. Contingency Fund ₱ 15,000
L. Strategic Planning ₱ 70,000
Total for General Administration ₱ 365,000.00
II. Projects
A. Wikimedia meetings/conferences/seminars participation ₱ 20,000
B. "Freedom of Panaroma" Legal services/representation ₱ 50,000
Total for Projects ₱ 70,000.00
Section 2
The agreement entered into between the Wikimedia Foundation and the President in behalf of Wikimedia Philippines is hereby concurred. The conditions of the Grant agreement are hereby incorporated as part of this resolution. The Treasurer shall be responsible to the Board of Trustees and WMF for the proper reporting and accounting of the expenses in the course of implementing the grant.
Section 3
The President and Treasurer shall have the authority, subject to the requirements and conditions of the Grant agreement to realign any allocation under General Administration as may be necessary for the operation of the organization, provided: the amount does not exceed Five Thousand Pesos (₱ 5,000.00), otherwise the Board of Trustees must be notified of such realignments. Administrative expenses without any allocation shall be charged against the savings from the "General Administration" items or the Contingency Fund.
Section 4
The President and Treasurer shall have the authority, subject to the requirements and conditions of the Grant agreement to realign allocations under "Projects" as may be necessary for amounts not exceeding Five Thousand Pesos (₱ 5,000.00) or supplement it from the savings from the "General Administration" items or the Contingency Fund.
Section 5
If for any reason any part of portion hereof is found to be inconsistent with the Articles of Incorporation or By-laws, other sections not affected thereby shall continue to be in full force and effect.
Section 6
This Resolution shall take effect retroactively to cover the expenses already incurred in the current fiscal year.

Reallocation and realignments

Appendix