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Quarterly Meeting 2012 Q1

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2012 First Quarter Meeting

April 14, 2012
Wikimedia Philippines Office, Benchmark

- Joseph Ballesteros  (President, Trustee)
- Jose Roel Balingit  (Treasurer, Trustee)
- Eugene Alvin Villar (Secretary, Trustee)
- Roman Bustria, Jr.  (Trustee)
- Relly Bautista      (Trustee)            (1:58pm-end)
- Allan Paolo Barazon (Trustee)            (1:58pm-end)
- Belinda Ballesteros
- Cristine Gonzalez
- Francisco Gonzalez
- Joel Encinas
- Orlando Pasion
- Michael Joseph Romero

Proxy Attendance:
- Mamytz Cuevas-Jusay - c/o Joseph Ballesteros
- Irvin Sto. Tomas    - c/o Joseph Ballesteros
- Arvin Ello          - c/o Joseph Ballesteros
- Gil Lopez Gregorio  - c/o Joseph Ballesteros
- Ernesto Sonido      - c/o Joseph Ballesteros
- Emmanuel Ramirez    - c/o Jose Roel Balingit
- Romnick Coros       - c/o Jose Roel Balingit
- Boj Ordonio         - c/o Jose Roel Balingit
- Allen Dela Cruz     - c/o Jose Roel Balingit
- Jenna delos Reyes   - c/o Jose Roel Balingit
- Lyne Gener          - c/o Jose Roel Balingit
- Jehzehn Marquez     - c/o Jose Roel Balingit
- Ferdinand Llorca    - c/o Christine Gonzalez


- Meeting commenced at 1:30pm
- Meeting was presided by Joseph
- Proof of quorum was established

- Motion to dispose the reading of the full Minutes was disposed of, instead a summary will be read
  - Summary of the Minutes was read by Eugene
- Motion to approve the minutes
  - Motion was carried unanimously

Unfinished Business

- Approval of Expense Policy
  - The approval of the policy was tabled to the next quarter meeting pending review by the membership body
  - Membership body should review the policy to clarify everything and so that they have a clear understanding of the policy
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/Resolutions/Proposed/Expense_Policy

- Committees Resolution
  - Tabled to the next quarter meeting pending amendments by the Board

- Wikipedia Takes the City
  - Motion to refer the planning/status of Wikipedia Takes the City in 2012 to the PMC
    - Motion was approved unanimously
Quick Reports

- President's Report
- Treasurer's Report
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/Reports/Balance_sheet/2011
- Wikimedia Conference (Berlin) report by Eugene and Butch
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Conference_2012
- WLM updates by Roel
- Open Web Day updates by Jojit
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/Projects/Open_Web_Day
- GLAM Project updates by Roel
  - GLAManila Conference targeted on June 16
  - Cultural Mapping Project

New Business

- Preparations for the Annual General Meeting (for the Admin and Membership Committees)
  - Members should provide ID pictures
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/Projects/Annual_General_Meeting_2012
- Informal introduction of Articles of Incorporation/By-laws amendments
  - Main changes:
    - Replacement of a Board Member has been made simpler
    - Provisions were added to comply with the PCNC requirements to become an NGO
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/Articles_of_Incorporation/Amendments
  - Meta page: http://meta.wikimedia.org/wiki/Wikimedia_Philippines/By-laws/Amendments
- Meeting with the Malacañang Web Team
  - Juned was not around so this item was tabled
- Bicol Wikimedia Community
  - Jojit (and possibly Roel) will be meeting the community on Apr 15 for talks

Other Matters

- Meeting adjourned at 2:53pm