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Quarterly Meeting 2011 Q3
From Wikimedia Philippines
WIKIMEDIA PHILIPPINES 2011 Third Quarter Meeting Minutes - draft When : October 8, 2011 Where : Wikimedia Philippines office at Benchmark Corporate Center Attendance: - Members present: - Joseph Ballesteros (President, Trustee) - Eugene Alvin Villar (Secretary, Trustee) - Jose Roel Balingit (Treasurer, Trustee) - Relly Bautista (Trustee) - Belinda Ballesteros - Romnick Coros - Remi de Leon - Ferdinand Llorca - Frederic Andrada-Calica - Joel Encinas - Members by proxy: - Paolo Barazon (Trustee) - c/o Eugene - Sionee Lago - c/o Jojit - Johannes Bernardo - c/o Roel - Ma. Cristine Gonzales - c/o Ferdinand - James Joshua Lim - c/o Eric - Meredith Ramirez Talusan - c/o Bel - Butch Bustria - c/o Remi - Juned Sonido - c/o Eugene - Observers: - Isaiah Sison - James Tan Minutes: - Meeting commenced at 1:35pm. - Meeting was presided by Joseph. - Motion to dispose the reading of the full Minutes was disposed of, instead a summary will be read. - Summary of the Minutes was read by Eugene. - Motion to approve the minutes was carried. - President's Report was given by Jojit. (cf his notes) - There was an informal suggestion to invite Rep. Casiño and Manolo Quezon as members. - Treasurer's Report was given by Roel. (cf his notes) - Chapters Startup 2 grant was approved by WMPH. - Roel attended a seminar on taxation for non-profits. - Admin overhead for 2011 stands at 45%; plan to incorporate Asaf's visit as project expenses - BIR requirements (receipts) - P14,000 left in funds - There is a long list of requirements to get PCNC accreditation. - Need By-laws amended for PCNC requirement on asset distribution on dissolution. - Need to submit everything by 2012 Q1. - After PCNC, maybe NCCA. Not sure yet about DSWD. - PayPal requirements; WMPH account is currently suspended; need PCNC too - Motion to skip other reports (cf President's Report) was approved. - Motion to set AGM for 2012 earlier to Q1 (Remi). - Motion was withdrawn after discussion. - Motion to instruct the Board to draft the amendments to the By-laws and to propose the approval of these amendments by the membership body during the next meeting (Eugene). - Motion was carried unanimously. - WikiCon 2012 - Meeting moved to a caucus. - Target month is July. - Motion to have WikiCon 2012 be in July 2012 targetting students, students, orgs (Bel). - Motion was carried (16 - 2 - 0) - Motion to refer to the PM committee the planning of WikiCon 2012. - Motion was carried (16 - 2 - 0) - Wikipedia Takes the City - Meeting moved to a caucus. - Target month is Feb - Target location is QC (3rd and 4th districts) and QC - Note: target a way to hold the event in the provinces in the future - Motion to hold another Wikipedia Takes the City in Feb 2012 targeting QC (3rd and 4th districts) (Eugene) - Motion was carried (16 - 2 - 0) - Motion to refer to the PM committee the planning of Wikipedia takes Quezon City (Bel). - Motion was carried (16 - 2 - 0) - Motion to defer the approval of the Expense Policy. (Remi) - Motion was carried (16 - 2 - 0) - Break from 3:25pm to 3:30pm. - Committee Selection - Note: Suggestion to remove the requirement for each member to join a committee (which violates the spirit of volunteerism). - Committee selections: - Administration - Jojit (head), Roel - Communications - Remi, Lee, (Josh?), (Tony?) - Fundraising - Roel (head), Ferdinand - Membership - Eugene, Lee, Nick, Remi, Jojit, Bel, Eric - Project Management - Lee, Jojit, Bel, (Butch?) - Asaf's Visit - Meeting moved to a caucus. - ETA: November 20 - Expenses will be shouldered by WMF. - Proposed plans by the board was outlined. - Letters to schools/universities through students orgs - Request a template letter from Asaf - Write to other orgs (CC, etc.) - Freedom of Panorama - Jojit will talk to IPO to get a formal opinion about freedom of panorama in the Philippines - Motion to move the discussion regarding FOI to Facebook (Remi). - Motion carried unanimously. - Partnerships with other Non-profit Organizations - Meeting moved to a caucus. - No motions. - OpenEducation Project - Meeting moved to a caucus. - No motions. - GLAM Project - Meeting moved to a caucus. - Motion to draft a grant proposal for the GLAM project to be headed by Roel (Bel). - Motion carried (16 - 1 - 0). OTHER MATTERS - FOSS Bill - Meeting moved to a caucus. - Report on the House public hearing last October 4. - Motion request opinions regarding the FOSS Bill on the WMPH mailing list (Lee). - Motion carried (14 - 2 - 1). - Meeting adjourned at 5:00pm.