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Quarterly Meeting 2011 Q3

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WIKIMEDIA PHILIPPINES
2011 Third Quarter Meeting Minutes - draft


When : October 8, 2011
Where : Wikimedia Philippines office at Benchmark Corporate Center


Attendance:
- Members present:
  - Joseph Ballesteros (President, Trustee)
  - Eugene Alvin Villar (Secretary, Trustee)
  - Jose Roel Balingit (Treasurer, Trustee)
  - Relly Bautista (Trustee)
  - Belinda Ballesteros
  - Romnick Coros
  - Remi de Leon
  - Ferdinand Llorca
  - Frederic Andrada-Calica
  - Joel Encinas
- Members by proxy:
  - Paolo Barazon (Trustee) - c/o Eugene
  - Sionee Lago - c/o Jojit
  - Johannes Bernardo - c/o Roel
  - Ma. Cristine Gonzales - c/o Ferdinand
  - James Joshua Lim - c/o Eric
  - Meredith Ramirez Talusan - c/o Bel
  - Butch Bustria - c/o Remi
  - Juned Sonido - c/o Eugene
- Observers:
  - Isaiah Sison
  - James Tan


Minutes:


- Meeting commenced at 1:35pm.
- Meeting was presided by Joseph.


- Motion to dispose the reading of the full Minutes was disposed of, instead a summary will be read.
- Summary of the Minutes was read by Eugene.
- Motion to approve the minutes was carried.


- President's Report was given by Jojit. (cf his notes)
  - There was an informal suggestion to invite Rep. Casiño and Manolo Quezon as members.


- Treasurer's Report was given by Roel. (cf his notes)
  - Chapters Startup 2 grant was approved by WMPH.
  - Roel attended a seminar on taxation for non-profits.
  - Admin overhead for 2011 stands at 45%; plan to incorporate Asaf's visit as project expenses
  - BIR requirements (receipts)
  - P14,000 left in funds
  - There is a long list of requirements to get PCNC accreditation.
    - Need By-laws amended for PCNC requirement on asset distribution on dissolution.
    - Need to submit everything by 2012 Q1.
  - After PCNC, maybe NCCA. Not sure yet about DSWD.
  - PayPal requirements; WMPH account is currently suspended; need PCNC too


- Motion to skip other reports (cf President's Report) was approved.


- Motion to set AGM for 2012 earlier to Q1 (Remi).
  - Motion was withdrawn after discussion.


- Motion to instruct the Board to draft the amendments to the By-laws and to propose the approval of these
amendments by the membership body during the next meeting (Eugene).
  - Motion was carried unanimously.


- WikiCon 2012
  - Meeting moved to a caucus.
    - Target month is July.
  - Motion to have WikiCon 2012 be in July 2012 targetting students, students, orgs (Bel).
    - Motion was carried (16 - 2 - 0)
  - Motion to refer to the PM committee the planning of WikiCon 2012.
    - Motion was carried (16 - 2 - 0)


- Wikipedia Takes the City
  - Meeting moved to a caucus.
    - Target month is Feb
    - Target location is QC (3rd and 4th districts) and QC
    - Note: target a way to hold the event in the provinces in the future
  - Motion to hold another Wikipedia Takes the City in Feb 2012 targeting QC (3rd and 4th districts) (Eugene)
    - Motion was carried (16 - 2 - 0)
  - Motion to refer to the PM committee the planning of Wikipedia takes Quezon City (Bel).
    - Motion was carried (16 - 2 - 0)


- Motion to defer the approval of the Expense Policy. (Remi)
  - Motion was carried (16 - 2 - 0)

- Break from 3:25pm to 3:30pm.


- Committee Selection
  - Note: Suggestion to remove the requirement for each member to join a committee (which violates the spirit of volunteerism).
  - Committee selections:
    - Administration - Jojit (head), Roel
    - Communications - Remi, Lee, (Josh?), (Tony?)
    - Fundraising - Roel (head), Ferdinand
    - Membership - Eugene, Lee, Nick, Remi, Jojit, Bel, Eric
    - Project Management - Lee, Jojit, Bel, (Butch?)


- Asaf's Visit
  - Meeting moved to a caucus.
    - ETA: November 20
    - Expenses will be shouldered by WMF.
    - Proposed plans by the board was outlined.
    - Letters to schools/universities through students orgs
    - Request a template letter from Asaf
    - Write to other orgs (CC, etc.)


- Freedom of Panorama
  - Jojit will talk to IPO to get a formal opinion about freedom of panorama in the Philippines


- Motion to move the discussion regarding FOI to Facebook (Remi).
  - Motion carried unanimously.


- Partnerships with other Non-profit Organizations
  - Meeting moved to a caucus.
  - No motions.

- OpenEducation Project
  - Meeting moved to a caucus.
  - No motions.


- GLAM Project
  - Meeting moved to a caucus.
  - Motion to draft a grant proposal for the GLAM project to be headed by Roel (Bel).
    - Motion carried (16 - 1 - 0).


OTHER MATTERS


- FOSS Bill
  - Meeting moved to a caucus.
    - Report on the House public hearing last October 4.
  - Motion request opinions regarding the FOSS Bill on the WMPH mailing list (Lee).
    - Motion carried (14 - 2 - 1).


- Meeting adjourned at 5:00pm.