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Board Meeting 2015-05-30

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Notice of meeting:
Location:Montojo St, Tejeros, Makati City, PH
Time:

Agenda

  1. Call to order
  2. Determination of a Quorum
  3. Reading and Approval of Minutes of the last Board Meetings
  4. Reading and Approval of the Agenda
  5. Executive session on Disciplinary cases
  6. Membership Termination and Retention
  7. Election Preparation Updates from the Election Committee
  8. AGM Preparation Updates
  9. Other Matters
    1. Wikimania 2015
    2. Feedback on Wikimedia Chapters' Conference
  10. Adjournment

Notes

Attendance

Present
  • Eugene Alvin Villar, Chairman
  • Juan Bautista Alegre, President
  • Allan Paolo Barazon, Vice President
  • John Paul Antes, Secretary
  • Jose Roel Balingit, Treasurer
  • James Joshua Lim (via Skype)
  • Tristan Marco San Andres

Not present:

  • Ma. Jenna Mae Delos Reyes, Vice Chair (With Notice, On Official Leave)
  • Vangie Padilla


Minutes

Call to order
At 5:51 PM Chairman Eugene Alvin Villar called the meeting to order.
Validation of quorum
The Chair directed the secretary to validate the presence of a quorum. With seven (7) Board members present: Johnny Alegre, Roel Balingit, Paolo Barazon, JP Antes, Eugene Villar, Tristan Marco San Andres, and James Joshua Lim via Skype, the Chair declared the presence of a quorum.
Minutes of the Last Board Meetings
The Chairman went over the minutes of the last regular and special meetings dated March 28 and April 25. Motions were made and seconded to approve the minutes of the aforementioned previous meetings. There being no objection the minutes of the two previous meetings were approved.
Agenda
The Chairman went over the proposed agenda. A motion was made by Chairman Eugene Villar to include in the Agenda the Feedback on Wikimedia Chapters' Conference under Other Matters. A motion to adopt the revised agenda was made by Treasurer Roel Balingit and seconded by Secretary JP Antes, there being no objection the modified agenda for the meeting was adopted.


The Board held a confidential Executive Session at 6:00 PM.

The Board resumed to Regular Session at 6:55 PM.


Membership Termination and Retention

There are 81 members who were sent notices regarding the termination of their memberships. Mr. Roel Balingit presented to the Board the responses of each and every member. Chairman Eugene Villar instilled to the Board that the purpose of rationalization of members is not to lessen the numbers but to put the memberships in a manageable level. Members, whose membership status are to be retained, will be required to acknowledge the correspondence to be sent out by the Secretary and to comply the following requisites on or before June 20, 2015: 1) that he or she shall personally participate in WMPH's goals and activities and 2) that he or she shall abide by the due processes of WMPH. The Chair then called for a viva voce vote, and with five (5) ayes (Alegre, Antes, Barazon, San Andres, and Villar) and one (1) abstention (Roel Balingit), the following resolution was passed as presented:

WHEREAS, the Membership Committee, pursuant to Resolution No. 173, evaluated the members of the Corporation based on their "(1) commitment to the objectives and aims of the Corporation and the Wikimedia movement in general, and (2) genuine interest and active involvement in the affairs of the Corporation" which are requisites for membership under Section 1, Article II of the By-laws;

WHEREAS, members who did not satisfy the updated criteria were sent notices from May 5–12, 2015 to submit their appeals or grounds for retention in the Corporation by May 22, 2015;

WHEREAS, only by a two-thirds (⅔) vote of the members of the Board of Trustees can a membership be discontinued;

WHEREAS, the SEC Opinion on Nov. 7, 1989 provided for the treatment of decimal figures (or fractions) when computing for voting requirements;

NOW THEREFORE, it is hereby RESOLVED, to discontinue the membership of the following members who either have not expressed their interest to continue their membership in the organization, or have not actively participated in any organizational activities:

  1. Gasal, Raph Manny Gregor
  2. Mangahas, Fabian Bernard
  3. Romero, Jeremy
  4. Gonzalez, Ma. Cristine
  5. Lago, Asuncion
  6. Llorca, Ferdinand
  7. Tanabe, Gisela
  8. Baterna, John Michael Bien
  9. Dalanon, Nathaniel
  10. Lim, Roderick
  11. Pasion, Orlando
  12. Serraon, Ace Christian
  13. Bautista, Francisco Jr.
  14. Gregorio, Gil
  15. Marquez, Jenzenn
  16. Dalanon, Vicente
  17. dela Cruz, Alejandro
  18. Logoc, Mon
  19. Vallite, Jomar Rhandy
  20. Dani, Daniel
  21. Ello, Arvin
  22. Jusay, Marrita
  23. Olaño, Ramon Jr.
  24. Gonzalez, Francisco
  25. Sultan Amanollah, Muammar
  26. Alvarez, Ryan
  27. Babula, Andrea
  28. Julia, Brynn Jonsson
  29. Loyola, Antonio
  30. Valencia, Ma. Desiree
  31. Don, Irene
  32. Don, Ria Isobel
  33. Pestana, Raymond Charles
  34. Cubilla, Chris
  35. delos Santos, Dino
  36. Guevara, Gabrielle Ann
  37. Lumampao, Raisa
  38. Mejia, Allan Solomon
  39. Regachuelo, Noel
  40. Reyes, Jeremiah
  41. Aguay, Bernardo Miguel
  42. Bayeng, Dionisio
  43. Ignacio, Anna
  44. Ocoma, Francis Thomas
  45. Celebrado, Jenry
  46. Pazcoguin, John Michael
  47. Martinez, Antonio
  48. Hutalle, Henry
  49. Canela, Eduardo
  50. Montaña, Ivy Jocy
  51. Perez, Sergio Francis
  52. Tiu, Erlinda Olivia
  53. Lopido, Leonilo
  54. Rosaroso, Francisco
  55. Soriano, Jared
  56. Urayan, Shirlita
  57. Fiji, Harvey Benjamin
  58. Oyzon, Voltaire
  59. Eroles, Aries
  60. Guirnela, Kurt
  61. Robillos, Ferdinand
  62. Borras, Ma-Reiko
  63. Calilung, Roilingel
  64. Gatchalian, Andrea
  65. Sabay, Reymund
  66. Vacarizas, Paolo
  67. Tolentino, Reginald
  68. Yabes, Gerry
  69. Fernando, Mark
  70. Marchadesch, Jeffrey
  71. Alegre, Jocelyn
  72. Domingo, Elmer
  73. de Vreede, Jan-Bart

RESOLVED FURTHERMORE, that members whose membership have been discontinued by virtue of this resolution may reapply to be a member, provided that they fulfill the requirements for membership.

Josh Lim went offline and left at 7:47 PM.

Election Preparation Updates from the Election Committee

Election Committee Chairman and Vice President Paolo Barazon informed the Board that all are set for the upcoming Board of Trustees' election and that 4 people have filed their candidacies, namely: 1) John Paul Antes, 2) Jose Roel Balingit, 3) Emmanuel Ramirez, and 4) Eugene Alvin Villar.

AGM Preparation Updates

President Johnny Alegre shared to the Board that a room has already been reserved at the Elks Club, 7th Floor, Corinthian Plaza Bldg., 121 Paseo de Roxas, Makati City as the venue for the Annual General Meeting (AGM) and Board Election. Meals to be served for the AGM is also being finalized. Secretary JP Antes was tasked to send notice of the AGM to all the members via electronic mail. Treasurer Roel Balingit noted that some students were tapped as volunteers to assist in the documentation.

Other Matters
  • Wikimania 2015

Among the Board of Trustees, only Josh Lim applied and secured a full scholarship grant to Wikimania 2015 in Mexico City to be held on July 15-19, 2015. Last May 25, 2015, the members of the Board of Trustees have selected Treasurer Jose Roel Balingit as the Board representative. Chairman Eugene Villar then called for a viva voce vote, and with six (6) ayes (Alegre, Antes, Balingit, Barazon, San Andres, and Villar) and zero (0) nays, the following resolution was adopted as presented:

WHEREAS, Trustee James Joshua Lim secured a full scholarship grant to Wikimania 2015 in Mexico City;

WHEREAS, the members of the Board selected last May 25, 2015, Treasurer Jose Roel Balingit to be its representative in Wikimania 2015;

RESOLVED, that James Joshua Lim and Jose Roel Balingit shall represent Wikimedia Philippines at Wikimania 2015, to be held in Mexico City, Mexico on July 15–19, 2015;

RESOLVED FURTHER, that the necessary expenses in the course of their participation, not otherwise covered by the Wikimania scholarship grant in the case of James Joshua Lim, shall be charged against its corresponding allocation in the Budget.

The Board, through the 2015 Wikimania Screening Committee, selected Ms. Melodina Cruz as Chapter-sponsored community participant from among the applicants. The Board was also informed that a scholarship grant was extended by the Wikimedia Foundation to Mr. Carlo Joseph Moskito. Chairman Eugene Villar then called for a viva voce vote, and with six (6) ayes (Alegre, Antes, Balingit, Barazon, San Andres, and Villar) and zero (0) nays, the following resolution was adopted as presented:

WHEREAS, Ms. Melodina Cruz was selected by the Wikimania 2015 Screening Committee from among applicants, as the Chapter-sponsored community participant to Wikimania 2015;

WHEREAS, Mr. Carlo Joseph Moskito was extended a scholarship grant by the Wikimedia Foundation to attend Wikimania 2015;

RESOLVED, that Melodina Cruz and Carlo Joseph Moskito shall be official participants of Wikimedia Philippines at Wikimania 2015, to be held in Mexico City, Mexico on July 15–19, 2015;

RESOLVED FURTHER, that the necessary expenses in the course of their participation, not otherwise covered by the Wikimedia Foundation in the case of Carlo Joseph Moskito, shall be charged against its corresponding allocation in the Budget.

Paolo Barazon left at 9:22 PM.

  • Feedback on Wikimedia Chapters' Conference

Chairman Eugene Villar briefly discussed the Chapters' conference. President Johnny Alegre turned over to the Board the following reference materials distributed in the Chapters' conference:

  1. Wiki Love Monuments 2013 (donated by Wikimedia Taiwan)
  2. Free Knowledge Thanks to Creative Commons Licenses
  3. Open Content: A Practical Guide to Using Creative Commons Licenses
  4. Chartering Diversity (donated by Wikimedia Germany)
Adjournment

There being no further business to come before the meeting, the meeting was adjourned at 10:00 PM.


I hereby certify to the correctness of the foregoing.


John Paul D. Antes
Secretary

  • Approved on 2015.

Annotations
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