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Board Meeting 2012-04-14

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Location: G/F Gervacia Center, 152 Amorsolo St., Legaspi Vill., Makati City, PH
Date: April 14, 2012
Time: 1:00 PM


Attendance

Present
  • Jojit Ballesteros, President and Chair
  • Eugene Villar, Secretary
  • Roel Balingit, Treasurer
  • Pao Barazon
  • Lee Bautista
  • Butch Bustria
Absent
  • Josh Lim (currently based in Poland)

Proceedings

  • Meeting was called to order by the Chair at 3:05 pm.
  • Minutes of the previous Board Meeting held last March 3, 2012 was approved.


Membership approval

  • Roel Balingit moved to approve the following applicants for membership to Wikimedia Philippines:
  1. Antonio J. Loyola
  2. Andrea C. Babula
  3. Ma. Concepcion E. Vergara
  4. Ryan R. Alvarez
  5. Kenneth James R. Reduta
  6. Reynie Rose R. dela Cueva
  7. Conrado R. Simon
  8. Brynn Jonsson R. Julia
  9. Ma. Desiree S. Valencia
  • The Board approved the motion unanimously (6-0).


2012 Annual General Meeting

When
  • Jojit Ballesteros had consulted with Atty. Berne Guerrero who said that it is OK to move the date of the annual meeting from its prescribed date. Atty. Guerrero also assured that he will take care of any legal problem WMPH may encounter.
  • Roel Balingit advised that several members may not be available on May 19, which should be the date of the 2012 Annual Meeting as per bylaws and moved to change the date of the 2012 Annual Meeting from May 19 to May 26.
  • The Board approved the motion unanimously (6-0).
  • SEC must be notified of the change of date of the annual meeting within 30 days. Roel Balingit offered to submit the notice to the SEC during the submission of the 2011 Financial Statements from May 7 to 11, which is well within 30 days. Certfication must be prepared by the Secretary.
Where
  • Roel Balingit showed images of proposed venue and the advantages of holding the Annual Meeting at Co.Lab Xchange in Pasig.
  • Motion to hold the Annual Meeting at Co.Lab Xchange in Pasig City was approved unanimously (6-0).
  • Pending reservation at the Asian Institute of Management on May 19 shall be used for Open Web Day.
How
  • Roel Balingit presented his plan for a Philippine WikiConference + Annual General Meeting (AGM)
    • WikiConference will be held in the morning with one plenary session and up to three (3) break-out sessions.
      • Meredith Ramirez was already contacted by the proponent who has agreed to help in getting resource people for the sessions.
    • Early afternoon will be reserved for committee meetings (including membership orientation for new members)
    • Late afternoon will be the AGM proper.
  • AGM proper will be handled by the Administration Committee while the WikiConference will be handled by the Project Committee
  • The agenda for the AGM should be trimmed down to the essentials. Other matters should be referred to the committees, project teams, or quarterly meetings
  • It was noted that approval of the previous AGM minutes will result in the affirmation of the Bylaws amendments during the previous AGM.
    • This will pave the way for the approval of new amendments effective immediately.


  • Meeting was adjourned by the Chair at 4:18 pm.
  • Minutes prepared and submitted by Eugene Villar.