Annual Meeting 2015

From Wikimedia Philippines
Jump to: navigation, search


Wikimedia-logo.svg
Annual
Meetings
2010
2011
2012
2013
2014
2015
2016
Wikimedia Philippines.svg
2015 REGULAR MEETING OF WIKIMEDIA PHILIPPINES, INC.
Date and Time 
June 20, 2015, Saturday, 3:30 to 6:30 p.m.
Venue 
Manila Elks Club, 7th Floor Corinthian Plaza, 121 Paseo de Roxas, Makati City 1229
Map of venue

Agenda

  1. Opening
  2. Validation of Quorum
  3. Reading and Approval of the Agenda
  4. Reading and Adoption of the Minutes of the 2014 Regular Meeting
  5. Annual Reports:
    1. President’s 2014 Annual Report
    2. Treasurer’s 2014 Financial Report
  6. Elections for: 1 Auditor (for the term 2015–2016)
    1. Nomination of candidates
    2. Voting proper
  7. Board of Trustees (for the term 2015–2017 [4 members])
    1. Presentation of candidates
    2. Voting proper
  8. Other and New Business
    1. Announcement of Wikimania Scholarship recipients
    2. Third Article of Incorporation Amendment
    3. Discussion on Continuing as an Incorporated Entity
    4. Mr. Ballesteros' Report on Community Initiatives
  9. Closing

Attendance

Present

  1. Alegre, Juan Bautista
  2. Antes, John Paul
  3. Arellano, Bernardo III
  4. Balingit, Jose Roel
  5. Ballesteros, Joseph
  6. Barazon, Allan Paolo
  7. Bustria, Roman Jr. (proxy Ballesteros, Joseph)
  8. Coros, Romnick
  9. dela Cueva, Reynie Rose
  10. Lim, James Joshua
  11. Maddela, Ma. Melina
  12. Ordonio, Reyton
  13. Ramirez, Emmanuel Jr.
  14. San Andres, Tristan Marco
  15. Talusan, Meredith (proxy Balingit, Jose Roel)
  16. Villar, Eugene Alvin
  17. Villocido, Vera

Not present

Minutes

Call to order
At 3:30 PM, Chair Eugene Alvin Villar called the meeting to order.
Validation of quorum
Upon direction of the Chairman, the Secretary called the roll, to which the members responded.
  1. Alegre, Juan Bautista
  2. Antes, John Paul
  3. Arellano, Bernardo III
  4. Balingit, Jose Roel
  5. Ballesteros, Joseph
  6. Barazon, Allan Paolo
  7. Bustria, Roman Jr. (proxy Ballesteros, Joseph)
  8. Coros, Romnick
  9. dela Cueva, Reynie Rose
  10. Lim, James Joshua
  11. Maddela, Ma. Melina
  12. Ordonio, Reyton
  13. Ramirez, Emmanuel Jr.
  14. San Andres, Tristan Marco
  15. Talusan, Meredith (proxy Balingit, Jose Roel)
  16. Villar, Eugene Alvin
  17. Villocido, Vera
With 17 regular members present (physically and through proxy), the Secretary declared the presence of a quorum.
Reading and Approval of the Agenda
Chairman Eugene Alvin Villar read the initial proposed Agenda and the proposed two additional agenda under Other Business, namely: 1) discussion on continuing as an incorporated entity and 2) Mr. Ballesteros' Report on Community Initiatives. Treasurer Roel Balingit motioned to adopt the proposed agenda and the two additional topics for discussion under Other Business. This was seconded by Board Member Tristan Marco San Andres. The Chairman then called for viva voce votes and with 17 Ayes and no objection the proposed agenda and two additional topics for the meeting were adopted.
Reading and Adoption of the Minutes of the 2014 Regular Meeting
The Chairman called former Secretary Josh Lim to read the Minutes of 2014 regular meeting. Mr. Josh Lim proceeded to read the minutes of last year's meeting. Mr. Joseph Ballesteros called the attention of the Chairman to correct the portion of last year’s election of Auditor to reflect that it was Chairman Eugene Villar who nominated Mr. Ballesteros for the position. Secretary John Paul Antes also noted that it was then Board Member Eric Calica who gave a presentation on the Wikipedia Rewards program. The corrections for the minutes were included and with no objections, the minutes were adopted.
President’s Report
Chairman Eugene Villar called President Johnny Alegre to present to the body the President’s report. The President read his Message that would be included in the organization's 2014 annual report. This includes the results of the election, Open Web Day in partnership with STI College in Novaliches, the Wikimania Conference in London attended by Chairman Eugene Villar, Board member Marco San Andres, and Corporate Secretary John Paul Antes, who also participated in the conference’s Board Governance Training workshop, the ‘Tap and Learn Training Roadshow’ a partnership project between Smart Communications and Wikimedia Philippines, series of Edit-a-thons (in Pangasinan, Bikol, Samar, Mario Feir Library-BGC, Wiki Expedition, Wikimedia Forum, FOSS (Free Culture) as part of the activity for Software Freedom Day, participation of Cultural Heritage Mapping Project Coordinator Zach Pagkalinawan in the GLAM-WIKI 2015 (an annual conference of the Foundation designed to foster better relations with galleries, libraries, archives, and museums among Wikimedians), and other projects of the organization.
Treasurer’s 2014 Financial Report
The Treasurer proceeded to give his report on the financial status of the organization as of December 31, 2014. He noted that for the first time the WMPH has reached the million grants. Accordingly, this was a threefold improvement from the year before. He also observed that in the current year there was a slow down of membership fees collected compared to 2013. There were also some revenues as a result of advanced payment of the membership fees. Accounts payable have also decreased. While there were still some accounts receivables, these were already settled after December 31. The Treasurer also pointed out that the books of accounts have undergone some changes to comply with certain requirements.
Elections for 1 Auditor (for the term 2015–2016)
With no objections to the Treasurer's Report, Chairman Eugene Villar turned over responsibility for presiding over the meeting to Mr. Paolo Barazon, serving in his capacity as Chairman of the Election Committee who opened the nomination for the position of Auditor. Emmanuel Ramirez nominated Vera Gesite, who accepted the nomination. Josh Lim nominated Reyton Ordonio, who refused the nomination. With no objections to only one nomination, President Johnny Alegre clarified that the contest is between Aye or abstain. With no abstention, Ms. Vera Gesite was re-elected to the position of Auditor for the term 2015-2016.
Presentation of candidates for the Board of Trustees
Mr. Barazon, presiding over the meeting and serving in his capacity as Chairman of the Election Committee, presented the candidates for the Board of Trustees who later presented their platforms.
Suspension of the meeting
The Chairman ordered the suspension of the meeting at 5:30 pm to allow for the voting for vacant positions in the Board of Trustees to take place.
Resumption of the meeting
The Chairman ordered the resumption of the meeting at 5:40 pm. The Election Committee meanwhile stepped out of the meeting area to conduct the counting of ballots cast in the election.
Announcement of Wikimania Scholarship recipients
For the Wikimania event in Mexico City (July 15-19), Treasurer Jose Roel Balingit together with Cultural Heritage Mapping Project volunteer Melodina Cruz were selected as Wikimedia Philippines (WMPH) delegates. A Wikimedia Foundation (WMF) scholar from the Philippines, Carlo Moskito, shall also be provided some nominal subsidy by WMPH. Two WMPH founding members, James Josh Lim and Roman Bustria Jr., were also able to secure full scholarships directly from WMF.
Announcement of election results
Recognized by the Chairman, Election Committee Chairman Paolo Barazon announced the results of the Board of Trustees Election:
Candidate Votes Remarks
Antes, John Paul 17 Elected
Balingit, Jose Roel 15 Elected
Ramirez, Emmanuel 13 Elected
Villar, Eugene Alvin 15 Elected
Other and New Business
Due to time constraints, the presentations and discussions of the additional agenda were cut short and presented to the general body for information dissemination only.
Adjournment
On motion of President Johnny Alegre, there being no objection, the Chairman declared the 2015 Annual Meeting adjourned at 6:30 pm (PST).


I hereby certify to the correctness of the foregoing.


(Sgd.) John Paul D. Antes
Secretary of Wikimedia Philippines


Approved on __________ by the membership of Wikimedia Philippines.